TENACOVE — MOVE-IN PHOTO PACKET CHECKLIST AND COVER NOTE
Original editorial organizing aid. This file does not send, upload or certify anything.
Follow your required form, recipient, channel and applicable tenancy process. No national deadline or notice-validity promise is supplied.

BEFORE SENDING — mark only what you actually check
[ ] Confirm required condition form, recipient and channel using actual management instructions.
[ ] Keep untouched originals in a private archive and a separate backup.
[ ] Select relevant sharing copies; keep a source-filename mapping.
[ ] Label converted, cropped or redacted copies; check useful detail remains.
[ ] Remove unrelated files. Review people, access codes, documents, reflections and photo location metadata.
[ ] Check actual channel formats and total attachment limits; inspect whether attachments became a cloud link.
[ ] Confirm the intended recipient's access with the minimum useful permission.
[ ] Check the exact folder and parent permissions. Owner access is not a recipient test; signed-out failure is expected for restricted links.
[ ] Open the selected files and compare every filename to the index.
[ ] Distinguish recording condition from requesting a repair or clarification.
[ ] Replace every bracketed placeholder in the cover note below.

COVER NOTE — adapt to actual facts
Subject: Move-in condition photos — [unit / agreed identifier] — [actual observation date]
Hello [management contact],
I am sending [packet name/version] documenting observations made on [actual date]. The index connects each observation to its photos.
[Describe actual attachments or the agreed private link.]
Please let me know if a file cannot be opened or another submission format is needed.
[List specific clarification or repair request, or state that this message records condition only.]
Thank you,
[name]

AFTER ACTUAL SENDING — complete only after the action
[ ] Save the actual sent message or submission copy and the exact packet files.
[ ] Record actual channel, date/time/timezone, intended recipient and reference if offered.
[ ] Keep any bounce, error, portal confirmation or human reply separately.
[ ] Do not equate Sent, a confirmation, acknowledgment and agreement.
[ ] Record later revisions, link changes and any expiry. Keep the earlier sent version.
[ ] Keep actual responses; leave acknowledgment blank or 'none recorded' when absent.

Tenacove organizes photos/notes and exports originals. You send selected copies separately through your agreed channel. Optional Lease Pass receipts/reminders are not landlord notices and outside email is not imported automatically.